REQUIREMENTS TO OBTAIN CERTIFIED COPIES

Please note as of September 1, 2018 fees for a certified copy of a Death Certificate will increase to $25 for the first copy; and $2 for each additional copy of the same record ordered at the same time.

The Office of the Registrar provides original certified copies of births, marriages, and deaths that took place in the City of Vineland.

Events that occurred elsewhere you must contact that municipality in which the event occurred or the State of Vital Statistics and Registry at: www.state.nj.us/health/vital

Request must be made on a completed Application for Vital Record.

Application for a certified copy of a vital record

Solicitud para copia certificada de un registro vital

Valid Government photo ID (not expired) with your current address on it. If you do not have a valid Government photo ID you must provide two alternate forms of ID one of which must show the current address:

  • Vehicle Registration Card, Vehicle Insurance Card, Voter Registration Card, US/Foreign Passport, Immigrant Visa, Permanent Residence Card (Green Card), Federal/State ID, School ID, Utility Bill or Bank Statement (within 90 days), W-2 for current or the previous tax year.

Please do not send in original ID documents. Only copies are required.

If you are requesting a Certified Copy of:

Your own birth certificate, your valid ID is acceptable; however, if you are using your spouse’s surname, you must provide a copy of your marriage certificate to link the name on your ID to the name on your birth certificate.

Your child’s vital record, if the name on your ID matches the name of the child’s parent then your identification will establish your relationship. If your current name does not match the name as recorded on the birth certificate as the parent you will need to supply a copy of your marriage certificate or legal name change.

Your spouse’s vital record, provide a copy of your marriage certificate.

Your parent’s or sibling’s vital record, provide a copy of YOUR birth certificate with your parents’ name on it. If you have assumed your spouse’s name you must also provide a copy of your marriage certificate to link the name on your current ID to the name on your birth certificate.

Your grandparents’ vital record, you must establish that you are the person’s grandchild by providing proof that links the name on your ID to the name of the grandparent. For example, if you changed your last name after marriage

  • 1) Provide your marriage certificate to show your name at birth,
    2) provide your birth certificate to identify your parent, and
    3) provide the parent’s birth certificate to identify the grandparent.

If you are requesting a Certified Copy of a record and are…

Custodial Parent, you must provide custody documentation dated within six months of request

If you are an attorney,

– who is executor of an estate, you must supply proof of appointment as the executor.

– who is the legal representative of the executor of an estate, you must supply proof of legal retainer by the executor and proof of the appointment of the individual as the executor.

– who is the legal representative of an individual that is eligible to receive a certified copy of a vital record, you must supply proof of legal retainer by the eligible individual and their proof of relationship.

– who needs a certified copy of a vital record and you are not the legal representative of an eligible person, you must obtain a court order directing the Local Registrar to issue a certified copy of the record. A Subpoena is not sufficient to issue a copy of a vital record.

If you are not a person qualified to get a certified copy of a record but…

You are helping a person, receive a certified copy of a vital record they are eligible to receive…you must show your valid ID and a notarized written release from the person you are helping authorizing you to get the record on that person’s behalf.

Delegation Of Authority For Birth/Death Records
Delegation Of Authority For Marriage/Civil Union Records

In need of a vital record and are not the legal representative, of an eligible person, you must obtain a court order directing the Local Registrar/State Registrar to issue a certified copy of a the vital record.

People who are homeless can have a social worker or the coordinator of the homeless shelter where they are temporarily residing submit a request on behalf of the homeless person. The request must be on their agency letterhead and provide the identifying information on the homeless person’s vital record. The request must be accompanied by proof of employment by the agency and valid identification.

Incarcerated persons, May provide court documents, conviction papers, release authorization or other prison records or through a prison official who provides the request on prison letterhead and submits a copy of their work identification.

Grandparents, are not entitled to their grandchild’s vital records unless there is a court order.

Ordering a Vital Record:

Online Services, you will need a debit or credit card, valid government issued photo ID with current address, scanned copy of all supporting documentation to place your order.

You may click on, Online Vital Record Ordering to place your order online.

If you are requesting a record in person, please bring in the requirements to obtain a vital record, acceptable methods of payments are Cash or Money Order payable to the “City of Vineland”. In person requests are processed the same day.

If you are placing your requests by U.S. Mail, please submit the requirements to obtain a vital record and a Money Order payable to the “City of Vineland”, our mailing address is:

  • City of Vineland Department of Health/Registrar
    640 E. Wood Street, P.O. Box 1508
    Vineland, NJ 08362-1508

Processing Times for Online or U.S. Mail orders: Please allow four (4) business days from the time your application is received by the City of Vineland. To check the status of your request after four (4) business days you may call (856) 794-4131.

A Local Registrar may issue a certified copy of a vital record only to persons who establish themselves as the subject, parent, legal guardian or legal representative, spouse, child, grandchild or sibling if of legal age, to a State or Federal agency for official purposes or pursuant to a court order.

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